Remote working has never been more mainstream than it is today. The impact of the COVID-19 pandemic has forced companies and employees to adapt to a new ‘normal.’ Maintenance and asset management professionals are among those who have had to change up their regular routines. The advent of cloud-based computerized maintenance management software (CMMS) has made it possible for users to access pertinent maintenance data anytime, anywhere. In this article, we’ll explore online CMMS as well as other helpful CMMS features for remote working.

Online CMMS

Enabling maintenance management system users, spanning multiple locations, to log in remotely from their device is a godsend during times in which it’s necessary to keep a distance from others. There are actually a variety of benefits of utilizing cloud-hosted, or online CMMS software, such as:

  • Quick setup and implementation
  • Low IT support costs
  • Automatic software updates & backups
  • 24/7 Security Server Monitoring
  • Access from any device, anytime, anywhere with Internet access

Cloud-hosted CMMS software eliminates the need to install software on machines (since users can simply login to the system via an internet browser), which greatly reduces initial investment. And as long as data backups are being regularly performed, organizations won’t lose data if an individual computer crashes. Additionally, it’s not necessary to pay for server hardware, licensing or network configuration— this is all included in the monthly fee and, thus, the responsibility of the provider.

There are many business applications that can be integrated with online CMMS software, which can even further enhance organizational communication. This is helpful for companies struggling to find ways for staff to effectively complete tasks that require information from multiple departments. 

Condition Monitoring

Condition monitoring, or condition-based maintenance, is a relevant example of technology that can be integrated with online CMMS software. It refers to monitoring the physical condition of an asset in order to make informed decisions related to maintenance. This is carried out by the use of industrial sensors that track equipment conditions and detect problems in temperature, vibration and other factors. This technology eliminates the need for manual readings and potential errors by maintenance staff. Simply put, it enables staff to monitor the condition of equipment without physically being there (i.e. remote work). Linking condition monitoring data to CMMS typically results in quicker repairs and a reduction in unnecessary preventive maintenance. It provides a method of addressing information and creating actionable plans within the CMMS to correct problems. 

This year has presented many challenges for businesses. While some have had to shut down due to COVID, others have experienced surges in growth due to increasing demand of specific products. It’s certainly clear that organizations have had to adapt to changing work environments and find ways to enable staff to work safely. Utilizing online CMMS software provides the ability for employees to access the CMMS from various separate locations and devices. It’s one example of a change that businesses have made in order to adapt to a new ‘normal’ during this time.

Founded in 1986, DPSI offers CMMS and enterprise asset management (EAM) solutions. Our professional services team has ample experience with integrations, project planning, data migration, audits and more. We also offer web-based training, which is essential for educating software users during the pandemic. Contact us today to learn more about CMMS features for remote working, or to get started with a free software trial. You can also browse our customer success stories to read real-world examples of our software in action.

Read Success Stories