Maintenance control software has become an essential tool for modern-day maintenance organizations. Computerized maintenance management systems (CMMS) and enterprise asset management (EAM) software solutions enable organizations to record, manage and communicate their day-to-day operations. The software typically comes equipped with an inventory control module, which is used to track stocked, un-stocked and special order items that are moved in and out of inventory. Simplify inventory management by tracking the following:

  • Vendors
  • Purpose of items
  • Location of items
  • Cost of items
  • Availability
  • Substitute items that can be used
  • Inventory turnover
  • Minimum/maximum management
  • Equipment using items

Effective inventory management is one of the best ways to accelerate the ROI of your CMMS/EAM implementation. However, tracking inventory can be a complex and daunting task. Organizations have to track a variety of equipment, as well as the spare parts and tools used to properly maintain that equipment.

For a long time, organizations had to do inventory management manually. The difficulty of tracking inventory in different quantities, and with varying characteristics, is magnified when manual procedures are used. An inventory control module can simplify inventory management through better record-keeping and automated reporting. Unfortunately, inventory management modules are often underutilized. Many maintenance managers mistakenly assume that inventory management is an automatic function, but maintenance software can only simplify and automate a process that is already effective.

Simplify Inventory Management with a Maintenance Management System

Effective inventory tracking has a direct impact on your organization’s bottom line. A maintenance management system tracks products and materials anywhere in your manufacturing plant or facility in real time. You can even use barcode technology to identify materials at any location. An inventory control module also streamlines requests, controls costs, and reduces inventory shrinkage and dead inventory. Advancements in mobile CMMS technology have made it possible to manage and track inventory with mobile devices.

Key Performance Indicators (KPIs) for Inventory Control

Modern maintenance management software boasts powerful tools that stakeholders can use to track and analyze the extensive data available. A dashboard that visually represents multiple KPIs allows you to keep a finger on the pulse of your organization, set targets, monitor results and improve efficiency. Examples of measures related to inventory management are parts at reorder point, service level, inventory turnover and slow moving parts. An easy-to-read CMMS dashboard simplifies how you access the information needed to make decisions.

DPSI’s maintenance solutions help organizations effectively manage the ordering and purchasing processes to simplify inventory management and ensure uninterrupted operations. Our software can help you reduce spare parts inventory, prevent unplanned downtime by securing spare parts, control purchase order processes, and make the most of your budget. Contact us today or sign up for a free trial to learn how our software products and services can benefit your organization.

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