Managing spare parts can either be a source of delays, downtime, and production loss, or it can be a well-oiled system that keeps everything running smoothly. By following these tips, you can ensure your spare parts management supports maintenance efficiently and keeps production on target.
1. Use CMMS Data to Set Reorder Levels
Balancing your spare parts inventory is key. You don’t want to run out of critical parts, but you also don’t want to overstock. Keeping inventory levels low frees up cash flow. Use your CMMS software to analyze usage trends and set optimal reorder points. This ensures you’ll have enough stock before running out, allowing for sufficient lead time to receive new parts.
2. Review Critical Spare Parts Regularly
Equipment and priorities change over time. Some parts that were once critical may no longer be. Regularly assess which parts are still essential and update your CMMS to reflect those changes. This helps you adjust to the current needs of your manufacturing environment and avoid overstocking unnecessary parts.
3. Perform Regular Stock Counts
Old-fashioned stock counts are still one of the best ways to check if your spare parts inventory matches the data in your CMMS. If discrepancies arise, take action to improve control over parts receipts and issues. You may also need to upgrade security and limit storeroom access to maintain inventory accuracy.
4. Store Spare Parts Properly
It’s frustrating when a part is available in stock but is unsuitable for use due to improper storage. Ensure spare parts are stored in an environment that preserves their quality and condition. Proper storage keeps parts ready for use whenever needed.
5. Embrace Continuous Improvement
Your spare parts management process should always improve. More efficient purchasing leads to lower reorder levels. Better analysis helps you refine your critical parts list. Detailed investigations into stock-out incidents lead to preventive measures that reduce the risk of future problems.
Boost Spare Parts Management with CMMS Software
CMMS software enhances your ability to manage spare parts and maintenance activities. Tools like trend analysis and inventory strategies help you address potential issues before they arise. Implementing these tips alongside inventory management best practices can greatly improve the effectiveness of your maintenance department.
DPSI’s iMaint CMMS software offers complete spare parts tracking and automatic reordering through its Requisition or Purchasing function. Contact DPSI today for a free trial or to schedule a software demo.
