Progression of CMMS Software

Companies were first introduced to the concept of computerized maintenance management systems (CMMS) in the 1980s. Since that time, traditional methods of using pencil, paper and clipboards have become outdated practices. CMMS software provides a reliable means of storing companies’ information related to maintenance operations in a computer database, enabling maintenance staff to do their work more efficiently. Over the course of three decades, we’ve witnessed the progression of CMMS software into faster, easier and more convenient technology with advanced capabilities. One such example is the ability to utilize the software from mobile devices.

The Need for Mobile Access

It’s becoming quite clear that many individuals utilize mobile devices in a business setting. With so many employees frequently on the go, it’s a matter of convenience. To take it a step further, it’s often a matter of being realistic. It’s not always easy or possible to open up a laptop as you’re going from one location to the next. With maintenance staff regularly on the move, it’s likely they’ll need quick access to data pertaining to equipment and facilities. As companies evaluate CMMS options, mobile access is increasingly becoming a must-have.

In a recent survey conducted by Plant Engineering, over 54% of respondents indicated that they’re either currently utilizing or planning to incorporate the use of smartphones into their maintenance routines. Approximately 64% of respondents indicated the same regarding the use of tablets. Given that many maintenance tasks are performed out on the plant floor, these results aren’t surprising. Mobile CMMS software applications allow maintenance technicians and managers to complete an array of tasks on the go.

Benefits of Mobile CMMS

Improve Communication

Mobile CMMS software allows maintenance managers and planners to issue work orders and relay information to technicians instantly. Immediate access to this information gives technicians the ability to work more efficiently, completing work orders as they come in and maintaining equipment in a variety of locations. Time spent managing work orders is greatly reduced by eliminating the need for staff to go in and out of a main office to access the information. The opportunity for managers and technicians to continually update one another on progress of job duties improves communication as well as overall efficiency.

Keep Tabs on Real-Time Data

By taking advantage of mobile CMMS capabilities, maintenance staff can access and input data regarding labor hours, parts, failure codes, downtime and more. Users can record safety data, inventory counts and performance data such as meter counts, vibration, temperature spikes, etc. Utilizing barcode scanning technology, parts can be issued or removed from inventory. Simply affix barcodes or QR codes to parts or equipment, scan codes using a smartphone and upload pertinent data in no time. This eliminates the need to manually type data into your mobile CMMS, saving time typically spent on data entry while also decreasing the likelihood of errors.

In simplest terms, mobile CMMS technology helps organizations boost productivity while benefiting from significant cost savings.

4 Key Features of Mobile CMMS Software

  1. Manage & Create Work Orders: Issue parts for work orders, add comments and close work orders to verify the completion of jobs
  2. Create Work Requests: Simply type in problems with specific pieces of equipment and submit directly for processing
  3. Perform Inventory Control Functions: Access inventory records from the job site, check parts inventory, issue spare parts and update inventory records
  4. Update Asset Meter Readings: Update current meters for a particular asset

Selecting a Mobile CMMS

Importance of the Ability to Work Offline

Keeping in mind the four key features any mobile CMMS should possess (create and manage work orders, create work requests, perform inventory control functions and update asset meter readings), consider other capabilities that are important for your business. For example, not all plant facility locations have a dedicated WiFi system. If this is the case in your company, the ability to work offline is an important consideration. Some, not all, mobile CMMS applications will temporarily store work orders, asset listings and part listings on your device in the event of service interruptions. Once you are connected again, data stored on your device will automatically upload to your CMMS via the cloud.

Other Factors to Consider

As you take time in researching CMMS software companies with mobile accessibility options, take the following considerations into account when making your final selection:

  • Does the company have a proven track record in the CMMS industry, and do they obtain input from customers for product improvements?
  • Does the company provide training and support services at a level that meets your expectations?
  • What is the user interface like, and how easily can maintenance staff become familiar with the functionality?
  • Can the product be expanded easily from one location to multiple locations?
  • Does the product and services match your budget?

About DPSI

DPSI provides industry-leading maintenance management software that help organizations resolve critical maintenance challenges, maximize ROI, enhance productivity, ensure compliance and more. We accommodate a variety of industries ranging from small to large multi-site organizations, and offer highly scalable software solutions that can be accessed online and through mobile applications. Since 1986, our company has served over 6,000 companies and 50,000 users in over 50 countries, including more than 400 of the Fortune 500 companies. Contact us today to learn more about our software products and services.

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