Selecting the Best CMMS Software: Which One is Right for You?
Choosing the best CMMS software for your business starts with clearly defining your objectives. Why are you implementing a CMMS? The most common reasons include improving asset reliability, reducing maintenance costs, accessing modern technology like cloud and mobile features, and integrating with other business applications.
Assemble a CMMS Selection Team
To make the best choice, form a CMMS selection and implementation team. This team should include representatives from management, maintenance, operations, and accounting. Together, they can determine the critical requirements for the best CMMS software that will be used to evaluate different products. Ask questions like:
- How many and what types of equipment will the system track?
- How many users will access the system, and will they use mobile devices or workstations?
- Do you prefer an on-premise system with a private cloud option, or a hosted cloud-based system?
- What critical reports and key performance indicators (KPIs) do you need?
- Will the CMMS system need to integrate with other business applications?
Consider Your Asset Management SOPs
Your asset management standard operating procedures (SOPs) are crucial when selecting CMMS software. Once you define your SOPs, you can evaluate different CMMS products to ensure they meet your specific needs. Can you easily customize the CMMS to align with how your work is actually performed? Many CMMS projects fail because the system doesn’t match the organization’s workflows. Avoid this by selecting a system that fits seamlessly with your processes.
Evaluate and Shortlist Vendors
After determining your requirements and project deliverables, create a shortlist of vendors for evaluation. Consider the following criteria to ensure you select the best CMMS software:
- Does the product have the features that meet your requirements?
- Does the vendor have a proven track record in the CMMS industry? Do they regularly update their products based on customer feedback?
- Does the vendor offer training and support services that meet your expectations?
- How user-friendly is the interface? Can your staff easily learn to use it? Can you customize the interface?
- Does the product and services fit within your budget?
Make the Final Decision
Choosing the best CMMS software involves balancing many factors and priorities. Your final decision should be based on how well the software aligns with your business needs, budget, and goals.
The Best CMMS Software Solution
DPSI has been a leader in CMMS software and services since 1986. iMaint, DPSI’s flagship CMMS software, is designed for industries like manufacturing, facility, and fleet maintenance. iMaint is a user-friendly enterprise asset management system that gives you the tools to monitor maintenance operations, save time, and reduce costs. Contact DPSI today for more information or request a free trial to see how iMaint can benefit your organization.
